Step-by-Step Guide to Creating an Outlook Email Template

As a professional journalist and content writer, I have encountered the need to create email templates in Outlook countless times. Whether it’s for brand consistency or simply to save time, having email templates can be a game-changer in your productivity. In this blog post, I’ll walk you through a step-by-step guide to creating an Outlook email template that will make your life easier.

Step 1: Open Outlook and Navigate to the Home Tab

First, open Microsoft Outlook on your computer and navigate to the Home tab at the top of the screen. This is where you’ll find the options to create a new email template.

Step 2: Create a New Email Message

Click on the New Email button to start composing a new email message. You can add all the elements you want in your template, such as text, images, links, and formatting.

Step 3: Save the Email as a Template

Once you’ve created your email template, go to the File menu and select Save As. Choose Outlook Template (.oft) from the Save as type dropdown menu and give your template a name. Click Save to save it to your Templates folder.

Step 4: Use Your Email Template

Now that you’ve saved your email template, you can easily use it whenever you need to send a similar email. Simply go to the Home tab, click on New Items, and select More Items > Choose Form. From the Look In dropdown menu, select User Templates in File System and choose your template to use it.

Creating an Outlook email template is a simple process that can save you a lot of time and effort in the long run. Whether you’re sending weekly newsletters, sales emails, or customer support responses, having templates at your disposal can streamline your workflow and ensure consistency across your communications.


I hope this step-by-step guide to creating an Outlook email template has been helpful to you. If you have any questions or tips on creating email templates, feel free to leave a comment below!

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