Guide to Setting Up a Shared Calendar on Google

As our lives become increasingly digital, the need for effective communication and collaboration tools has never been more important. One such tool that can greatly enhance productivity and organization within a team or family is a shared calendar. Google Calendar offers a convenient and user-friendly platform for setting up a shared calendar that can be accessed and updated by multiple users. In this guide, we will walk you through the steps to set up a shared calendar on Google.

Creating a New Calendar

The first step in setting up a shared calendar on Google is to create a new calendar. To do this, log in to your Google account and navigate to Google Calendar. Click on the “+” button next to “Other calendars” and select “Create new calendar.” Enter a name for your calendar, choose the time zone and any other settings you prefer, and click “Create calendar.”

Sharing the Calendar

Once you have created your new calendar, the next step is to share it with others. To do this, click on the three dots next to the calendar you want to share and select “Settings and sharing.” In the “Share with specific people” section, enter the email addresses of the individuals you want to share the calendar with. You can choose to give them “View only,” “Make changes to events,” or “Make changes and manage sharing” permissions. Click “Send” to share the calendar with the selected users.

Accessing the Shared Calendar

After you have shared the calendar with others, they will receive an email notification with a link to access the shared calendar. They can also go to Google Calendar, click on the “+” button next to “Other calendars,” and select “Add a friend’s calendar.” They can then enter the email address of the person who shared the calendar with them and click “Add.” The shared calendar will now appear in their Google Calendar sidebar.

Collaborating on the Calendar

Once the shared calendar has been set up, all users with access can view, add, edit, and delete events on the calendar. This allows for seamless collaboration and coordination of schedules among team members or family members. Users can also set reminders, add attachments, and color-code events to further enhance organization and productivity.

Setting up a shared calendar on Google is a simple and effective way to stay organized and connected with others. Whether you are coordinating work projects, scheduling family events, or planning social gatherings, a shared calendar can streamline communication and ensure everyone is on the same page.


In conclusion, setting up a shared calendar on Google is a valuable tool for enhancing communication and collaboration among team members or family members. By following the steps outlined in this guide, you can create and share a calendar that will help you stay organized, manage your schedule, and coordinate events with others. Give it a try and experience the benefits of a shared calendar for yourself!

We hope this guide has been helpful in setting up a shared calendar on Google. If you have any questions or additional tips to share, please leave a comment below. We’d love to hear from you!

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